NHS Grampian HDR Brachytherapy Afterloader

{
  "buyer": {
    "id": "org-60",
    "name": "NHS Grampian"
  },
  "date": "2025-08-13T00:00:00Z",
  "description": "The estimated value referred to in Section II.1.5 covers the 24 months contract duration (to the end of the warranty period).\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29627. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n (SC Ref:803535)",
  "id": "rls-39-AUG536924",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803535",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000803535",
  "parties": [
    {
      "address": {
        "locality": "Aberdeen",
        "postalCode": "AB15 6RE",
        "region": "UKM50",
        "streetAddress": "Summerfield House, 2 Eday Road"
      },
      "contactPoint": {
        "email": "sara.maciver@nhs.scot",
        "name": "Sara Maciver",
        "telephone": "+44 7483104015",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "classifications": [
          {
            "id": "Body governed by public law",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Health",
            "id": "07",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.nhsgrampian.org"
      },
      "id": "org-60",
      "identifier": {
        "legalName": "NHS Grampian"
      },
      "name": "NHS Grampian",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Aberdeen",
        "postalCode": "AB11 5BB",
        "streetAddress": "53 Castle Street"
      },
      "contactPoint": {
        "email": "aberdeen@scotcourts.gov.uk",
        "telephone": "+44 1224657200",
        "url": "http://"
      },
      "id": "org-61",
      "identifier": {
        "legalName": "Aberdeen Sheriff Court"
      },
      "name": "Aberdeen Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-09-17T11:00:00Z"
    },
    "bidOpening": {
      "date": "2025-09-17T11:00:00Z"
    },
    "classification": {
      "id": "33150000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The product for replacement under this new contract is for one (1) HDR Brachytherapy After-Loader.\r\n This is to be tendered as a single lot, including supply and installation on a \u00e2\u0080\u009cturnkey\u00e2\u0080\u009d basis within NHS Grampian located at the Aberdeen Cancer Centre at Aberdeen Royal Infirmary as it has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government\u00e2\u0080\u0099s Radiotherapy Capital Equipment Replacement Programme (CERP).",
    "documents": [
      {
        "description": "The product for replacement under this new contract is for one (1) HDR Brachytherapy After-Loader.\r\n This is to be tendered as a single lot, including supply and installation on a \u00e2\u0080\u009cturnkey\u00e2\u0080\u009d basis within NHS Grampian located at the Aberdeen Cancer Centre at Aberdeen Royal Infirmary as it has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government\u00e2\u0080\u0099s Radiotherapy Capital Equipment Replacement Programme (CERP).",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "AUG536924",
        "title": "NHS Grampian HDR Brachytherapy Afterloader",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536924"
      }
    ],
    "hasRecurrence": false,
    "id": "NP05525",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "33150000",
            "scheme": "CPV"
          },
          {
            "id": "33100000",
            "scheme": "CPV"
          },
          {
            "id": "33151000",
            "scheme": "CPV"
          },
          {
            "id": "51413000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM50"
          }
        ],
        "deliveryLocation": {
          "description": "Aberdeen Cancer Centre\r\n Aberdeen Royal Infirmary\r\n Foresterhill\r\n Aberdeen\r\n AB25 2ZN"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "NHS Requirement",
              "type": "quality"
            },
            {
              "description": "30",
              "name": "Cost",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "One (1) HDR Brachytherapy After-Loader is to be replaced and installed at the Aberdeen Cancer Centre located at Aberdeen Royal Infirmary as it has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government\u00e2\u0080\u0099s Radiotherapy Capital Equipment Replacement Programme (CERP).\r\n The implementation of these Products will be undertaken by the Contractor on a \u00e2\u0080\u009cturnkey\u00e2\u0080\u009d basis. Contractors are required to provide detailed information in relation to the turnkey arrangements.\r\n It is expected that all Contractors will require to undertake site visit(s) to the Aberdeen Cancer Centre location in order to understand requirements and inform Contractors\u00e2\u0080\u0099 responses to this NHS Requirement.\r\n It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services.\r\n The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.",
        "hasOptions": false,
        "hasRenewal": false,
        "id": "1",
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
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      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a \u00e2\u0080\u0098standstill period\u00e2\u0080\u0099 of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract agreement has been entered into include the setting aside of the decision to award the contract agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the contract agreement has been entered into will not affect the contract agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the contract agreement has been entered into are limited to the award of damages.",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
          "type": "suitability"
        },
        {
          "minimum": "4B.1.1 Bidders will be required to have a minimum \u00e2\u0080\u009cgeneral\u00e2\u0080\u009d yearly turnover of GBP630000 for the last 3 years.\r\n 4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP630000 for the last 3 years in the business area covered by the contract.\r\n 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:\r\n Employer\u00e2\u0080\u0099s (Compulsory) Liability Insurance = GBP5m\r\n Public Liability Insurance = GBP10m\r\n Product Liability Insurance = GBP5m",
          "type": "economic"
        },
        {
          "minimum": "- All tendered products must fully comply with the NHS Requirement included within the tender documents;\r\n - 4.C.1.2 Bidders will be required to provide examples that demonstrate that they\r\n have the relevant experience to deliver the services/supplies as described in part\r\n II.2.4 of the FTS/OJEU Contract Notice.\r\n \u00e2\u0080\u0094 4C.12 If awarded to the Contract Potential Contractors must provide evidence that tendered products are CE/ UKCA marked. Evidence should be in the form of certification issued by a notified body.\r\n - 4D.1 Quality Management Procedures\r\n 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),\r\n OR\r\n 2. The bidder must have the following:\r\n a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.\r\n b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder\u00e2\u0080\u0099s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.\r\n c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation\u00e2\u0080\u0099s documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder\u00e2\u0080\u0099s organisation. They must set out how the bidder\u00e2\u0080\u0099s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.\r\n d. Documented arrangements for providing the bidder\u00e2\u0080\u0099s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.\r\n e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder\u00e2\u0080\u0099s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance.\r\n f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.\r\n g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-17T11:00:00Z"
    },
    "title": "NHS Grampian HDR Brachytherapy Afterloader",
    "value": {
      "amount": 315000.0,
      "currency": "GBP"
    }
  }
}