Buyer Name: Caledonian Sleeper Limited
Buyer Address: Basement and Ground Floor Premises, 1-5 Union Street, Inverness, UK, IV1 1PP
Contact Name: KAREN MARY ROGERS
Contact Email: procurement@caledoniansleeper.scot
Contact Telephone: +44 3300600500
Buyer Name: Caledonian Sleeper Limited
Buyer Address: Basement and Ground Floor Premises, 1-5 Union Street, Inverness, UK, IV1 1PP
Contact Name: KAREN MARY ROGERS
Contact Email: procurement@caledoniansleeper.scot
Contact Telephone: +44 3300600500
We need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.
Some PCS documents require login and recording interest on the source portal before download links are available.
No linked documents found for this notice.
External Link: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543460
Link Title: Hotel Booking and Corporate Travel Services
Link Description: We need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.
Lot Description: We need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.
Lot 1 Status: active
Lot 1 Has Options: No
Lot 1 Value: GBP 1,005,000.00
Lot 1 Award Criterion (quality): System useability
Document Title: Hotel Booking and Corporate Travel Services
Document Description: We need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.
Document Title: Tender brief
Document Title: Scope of Work
{
"buyer": {
"id": "org-7",
"name": "Caledonian Sleeper Limited"
},
"date": "2025-11-13T00:00:00Z",
"description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=815745.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n (SC Ref:815745)\r\n Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=815745",
"id": "rls-4-NOV543460",
"initiationType": "tender",
"language": "EN",
"links": [
{
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815745",
"rel": "canonical"
}
],
"ocid": "ocds-r6ebe6-0000815745",
"parties": [
{
"address": {
"locality": "Inverness",
"postalCode": "IV1 1PP",
"region": "UK",
"streetAddress": "Basement and Ground Floor Premises, 1-5 Union Street"
},
"contactPoint": {
"email": "procurement@caledoniansleeper.scot",
"name": "KAREN MARY ROGERS",
"telephone": "+44 3300600500",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"details": {
"classifications": [
{
"id": "Railway services",
"scheme": "TED_CE_ACTIVITY"
}
],
"url": "http://www.sleeper.scot"
},
"id": "org-7",
"identifier": {
"legalName": "Caledonian Sleeper Limited"
},
"name": "Caledonian Sleeper Limited",
"roles": [
"buyer",
"centralPurchasingBody"
]
},
{
"address": {
"locality": "Glasgow"
},
"contactPoint": {
"url": "http://"
},
"id": "org-8",
"identifier": {
"legalName": "Glasgow Sheriffs office"
},
"name": "Glasgow Sheriffs office",
"roles": [
"reviewBody"
]
}
],
"tag": [
"tender"
],
"tender": {
"classification": {
"id": "55110000",
"scheme": "CPV"
},
"contractTerms": {
"electronicInvoicingPolicy": "allowed",
"hasElectronicOrdering": true,
"hasElectronicPayment": true
},
"coveredBy": [
"GPA"
],
"description": "We need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.",
"documents": [
{
"description": "We need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.",
"documentType": "contractNotice",
"format": "text/html",
"id": "NOV543460",
"title": "Hotel Booking and Corporate Travel Services",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543460"
},
{
"documentType": "economicSelectionCriteria",
"id": "economic"
},
{
"documentType": "technicalSelectionCriteria",
"id": "technical"
},
{
"dateModified": "2025-11-13T11:35:12Z",
"datePublished": "2025-11-13T11:35:12Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "NOV543460-1",
"title": "Tender brief",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543460\u0026idx=1"
},
{
"dateModified": "2025-11-13T11:35:12Z",
"datePublished": "2025-11-13T11:35:12Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "NOV543460-2",
"title": "Scope of Work",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543460\u0026idx=2"
}
],
"hasRecurrence": false,
"id": "CPT-066",
"items": [
{
"additionalClassifications": [
{
"id": "55120000",
"scheme": "CPV"
},
{
"id": "63510000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UK"
}
],
"id": "1",
"relatedLot": "1"
}
],
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "25",
"name": "System useability",
"type": "quality"
},
{
"description": "50",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1080
},
"description": "We need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.",
"hasOptions": false,
"hasRenewal": false,
"id": "1",
"secondStage": {
"maximumCandidates": 5,
"minimumCandidates": 5
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"value": {
"amount": 1005000.0,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"procurementMethod": "selective",
"procurementMethodDetails": "Negotiated procedure with prior call for competition",
"secondStage": {
"invitationDate": "2025-12-18T00:00:00Z",
"successiveReduction": true
},
"status": "active",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"submissionTerms": {
"bidValidityPeriod": {
"durationInDays": 180
},
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-12-15T15:00:00Z"
},
"title": "Hotel Booking and Corporate Travel Services",
"value": {
"amount": 1005000.0,
"currency": "GBP"
}
}
}