Buyer Name: East Dunbartonshire Council
Buyer Address: Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place, Kirkintilloch, UKM81, G66 1TJ
Contact Name: Nicola Young
Contact Email: nicola.young@eastdunbarton.gov.uk
Contact Telephone: +44 1415745750
The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation issues. The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment & reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.
Some PCS documents require login and recording interest on the source portal before download links are available.
No linked documents found for this notice.
External Link: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534672
Link Title: EDC/2025/4176 DAMP & MOULD SURVEY & MANAGEMENT
Link Description: The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation issues. The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment & reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.
Lot Description: The key requirements include, but are not limited to; The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues; Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property. Undertake the survey within 5 days of receipt of PO from EDC. Survey reporting and action plan within 48 hours of site visit. The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions To undertake Lab analysis, Mycological assessment & reporting The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties. Collection, Management & Reporting of data from Air Quality Monitoring Equipment The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPIâs. The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions. The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDCâs instructions. The service provider may be required to provide witness statements, reports and/or appear in court.
Lot 1 Status: active
Lot 1 Has Options: Yes
Lot 1 Options: There is a contract variation process included within the contract to allow for additional servies to be added to the schedule of rates during the contract term.
Lot 1 Value: GBP 219,000.00
Lot 1 Award Criterion (quality): Quality
Document Title: EDC/2025/4176 DAMP & MOULD SURVEY & MANAGEMENT
Document Description: The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation issues. The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment & reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.
Document Title: Invitation to Tender Document
Document Title: Schedule of Rates
Document Title: JCT_SBCC_Scot_19 Measured Term Contract
Document Title: GDPR Controller to Controller Schedule
Document Title: Appendix 2 Example Checklist
Document Title: Appendix 3 HSP05 Management of Contractors
Document Title: Appendix 4 Contract Variation Form
Document Title: Appendix 5 Variation to SOR Template
{
"buyer": {
"id": "org-59",
"name": "East Dunbartonshire Council"
},
"date": "2025-07-15T00:00:00Z",
"description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804367.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n Tenderers are expected to provide contribution towards community benefits, which will be considered as part of your tender submission. Please detail the actions that you will take to deliver community benefits within the quality questionnaire.\r\n Factors to consider as opportunities for community benefits include:\r\n Generating employment and training opportunities for priority groups\r\n Vocational training\r\n Up-skilling existing workforce\r\n Equality and diversity initiatives\r\n Sub-contracting opportunities available to SME\u00e2\u0080\u0099s, the third sector and supported businesses and/or in the local area\r\n Supply-chain developmental activity\r\n Building capacity in community organisations\r\n Education support initiatives\r\n Working with schools, colleges, universities to offer work experience or educational/professional advice\r\n Community engagement events or providing value to the local community\r\n Minimising negative environmental impacts, for example impacts associated with vehicle movements and/or associated emissions ad impacts on protected species, areas, buildings or sites\r\n (SC Ref:804367)\r\n Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=804367",
"id": "rls-54-JUL534672",
"initiationType": "tender",
"language": "EN",
"links": [
{
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804367",
"rel": "canonical"
}
],
"ocid": "ocds-r6ebe6-0000804367",
"parties": [
{
"address": {
"locality": "Kirkintilloch",
"postalCode": "G66 1TJ",
"region": "UKM81",
"streetAddress": "Civic \u0026 Corporate Headquarters, Southbank Marina,12 Strathkelvin Place"
},
"contactPoint": {
"email": "nicola.young@eastdunbarton.gov.uk",
"name": "Nicola Young",
"telephone": "+44 1415745750",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"description": "Housing and community amenities",
"id": "06",
"scheme": "COFOG"
}
],
"url": "http://www.eastdunbarton.gov.uk"
},
"id": "org-59",
"identifier": {
"legalName": "East Dunbartonshire Council"
},
"name": "East Dunbartonshire Council",
"roles": [
"buyer",
"processContactPoint"
]
},
{
"address": {
"locality": "Glasgow",
"postalCode": "G5 9DA",
"streetAddress": "1 Carlton Place"
},
"contactPoint": {
"url": "http://"
},
"id": "org-26",
"identifier": {
"legalName": "Glasgow Sheriff Court"
},
"name": "Glasgow Sheriff Court",
"roles": [
"reviewBody",
"mediationBody"
]
}
],
"tag": [
"tender"
],
"tender": {
"awardPeriod": {
"startDate": "2025-08-13T13:00:00Z"
},
"bidOpening": {
"date": "2025-08-13T13:00:00Z"
},
"classification": {
"id": "71315300",
"scheme": "CPV"
},
"communication": {
"atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
},
"contractTerms": {
"electronicInvoicingPolicy": "allowed",
"hasElectronicOrdering": true,
"hasElectronicPayment": true,
"performanceTerms": "The conditions of contract are the SBCC Measured Term Contract for use in Scotland MTC/Scot 2019 Edition."
},
"coveredBy": [
"GPA"
],
"description": "The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation \u0026 Ventilation issues.\r\n The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment \u0026 reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.",
"documents": [
{
"description": "The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation \u0026 Ventilation issues.\r\n The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment \u0026 reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.",
"documentType": "contractNotice",
"format": "text/html",
"id": "JUL534672",
"title": "EDC/2025/4176 DAMP \u0026 MOULD SURVEY \u0026 MANAGEMENT",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534672"
},
{
"documentType": "economicSelectionCriteria",
"id": "economic"
},
{
"documentType": "technicalSelectionCriteria",
"id": "technical"
},
{
"dateModified": "2025-07-15T08:35:05Z",
"datePublished": "2025-07-15T08:35:05Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "JUL534672-1",
"title": "Invitation to Tender Document",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=1"
},
{
"dateModified": "2025-07-15T08:35:05Z",
"datePublished": "2025-07-15T08:35:05Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
"id": "JUL534672-2",
"title": "Schedule of Rates",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=2"
},
{
"dateModified": "2025-07-15T08:35:05Z",
"datePublished": "2025-07-15T08:35:05Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "JUL534672-3",
"title": "JCT_SBCC_Scot_19 Measured Term Contract",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=3"
},
{
"dateModified": "2025-07-15T08:35:05Z",
"datePublished": "2025-07-15T08:35:05Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "JUL534672-4",
"title": "GDPR Controller to Controller Schedule",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=4"
},
{
"dateModified": "2025-07-15T08:35:05Z",
"datePublished": "2025-07-15T08:35:05Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "JUL534672-5",
"title": "Appendix 2 Example Checklist",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=5"
},
{
"dateModified": "2025-07-15T08:35:05Z",
"datePublished": "2025-07-15T08:35:05Z",
"format": "application/pdf",
"id": "JUL534672-6",
"title": "Appendix 3 HSP05 Management of Contractors",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=6"
},
{
"dateModified": "2025-07-15T08:35:05Z",
"datePublished": "2025-07-15T08:35:05Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "JUL534672-7",
"title": "Appendix 4 Contract Variation Form",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=7"
},
{
"dateModified": "2025-07-15T08:35:06Z",
"datePublished": "2025-07-15T08:35:06Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
"id": "JUL534672-8",
"title": "Appendix 5 Variation to SOR Template",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534672\u0026idx=8"
}
],
"hasRecurrence": true,
"id": "ocds-r6ebe6-0000804367",
"items": [
{
"additionalClassifications": [
{
"id": "71315300",
"scheme": "CPV"
},
{
"id": "71324000",
"scheme": "CPV"
},
{
"id": "71321400",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM81"
}
],
"id": "1",
"relatedLot": "1"
}
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "40",
"name": "Quality",
"type": "quality"
},
{
"description": "40",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1080
},
"description": "The key requirements include, but are not limited to;\r\n The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation \u0026 Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues;\r\n Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property.\r\n Undertake the survey within 5 days of receipt of PO from EDC.\r\n Survey reporting and action plan within 48 hours of site visit.\r\n The provision of Damp, Mould, Condensation \u0026 Ventilation Survey, formal reporting and recommended actions for common areas of housing\r\n The provision of Damp, Mould, Condensation \u0026 Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties\r\n Non-domestic Damp, Mould, Condensation \u0026 Ventilation survey formal reporting and recommended actions\r\n To undertake Lab analysis, Mycological assessment \u0026 reporting\r\n The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties.\r\n Collection, Management \u0026 Reporting of data from Air Quality Monitoring Equipment\r\n The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI\u00e2\u0080\u0099s.\r\n The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions.\r\n The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC\u00e2\u0080\u0099s instructions.\r\n The service provider may be required to provide witness statements, reports and/or appear in court.",
"hasOptions": true,
"hasRenewal": true,
"id": "1",
"options": {
"description": "There is a contract variation process included within the contract to allow for additional servies to be added to the schedule of rates during the contract term."
},
"renewal": {
"description": "The contract will be tendered for renewal in Q1 2028"
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"value": {
"amount": 219000.0,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"recurrence": {
"description": "This contract will be re-tendered in Q1 2028."
},
"selectionCriteria": {
"criteria": [
{
"description": "Surveyors should be certified by either of the following: Royal Institution of Chartered Surveyors, (RICS), Chartered Institute of Building (CIOB), Building Research establishment (BRE), or be members of a professional body like the Property Care Association (PCA), Federation of Damp or; other accreditation from relevant bodies.",
"type": "suitability"
}
]
},
"status": "active",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"submissionTerms": {
"bidValidityPeriod": {
"endDate": "2025-12-12T00:00:00Z"
},
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-08-13T12:00:00Z"
},
"title": "EDC/2025/4176 DAMP \u0026 MOULD SURVEY \u0026 MANAGEMENT",
"value": {
"amount": 219000.0,
"currency": "GBP"
}
}
}