CT1542 Sheriff Officer Services

{
  "buyer": {
    "id": "org-47",
    "name": "The City of Edinburgh Council"
  },
  "date": "2025-09-01T00:00:00Z",
  "description": "Please see tender documentation for further information.\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29530. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n Please see document entitled CT1542 Community Benefits Guidance.\r\n (SC Ref:802280)",
  "id": "rls-89-SEP538153",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000783364",
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  "ocid": "ocds-r6ebe6-0000783364",
  "parties": [
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "region": "UKM75",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
      "contactPoint": {
        "email": "nicole.sherry@edinburgh.gov.uk",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.edinburgh.gov.uk"
      },
      "id": "org-47",
      "identifier": {
        "legalName": "The City of Edinburgh Council"
      },
      "name": "The City of Edinburgh Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "contactPoint": {
        "url": "http://"
      },
      "id": "org-48",
      "identifier": {
        "legalName": "Sheriff Court"
      },
      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "relatedProcesses": [
    {
      "id": "1",
      "identifier": "2024/S 000-038628",
      "relationship": [
        "planning"
      ],
      "scheme": "EU-OJ"
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-10-02T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-10-02T12:00:00Z"
    },
    "classification": {
      "id": "79940000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Please refer to the Key Performance Indicators (KPIs) provided in the document entitled CT1542 Key Performance Indicators."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The City of Edinburgh Council (the Council) is seeking to establish a Framework Agreement for the provision of Sheriff Officer Services. This service recovers funds from debt streams including unpaid Council Tax, Business Rates, Housing Benefit Overpayments, Parking Fines and Sundry Debt.",
    "documents": [
      {
        "description": "The City of Edinburgh Council (the Council) is seeking to establish a Framework Agreement for the provision of Sheriff Officer Services. This service recovers funds from debt streams including unpaid Council Tax, Business Rates, Housing Benefit Overpayments, Parking Fines and Sundry Debt.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "SEP538153",
        "title": "CT1542 Sheriff Officer Services",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538153"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-r6ebe6-0000783364",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "75242110",
            "scheme": "CPV"
          }
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        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "deliveryLocation": {
          "description": "The city of Edinburgh."
        },
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "id": "75242110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "deliveryLocation": {
          "description": "The city of Edinburgh."
        },
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsAwardedPerSupplier": 1,
      "maximumLotsBidPerSupplier": 2147483647
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "name": "Cost",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 2520
        },
        "description": "The City of Edinburgh Council (the Council) is seeking to establish a Framework Agreement for the provision of Sheriff Officer Services. This requirement recovers funds from debt streams including unpaid Council Tax, Business Rates, Housing Benefit Overpayments, Parking Fines and Sundry Debt.\r\n The Lot 1 Provider will receive the majority of debt cases.. Please see tender documentation for further information.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "This Framework Agreement will run for a period of four years with the option to extend for a further 24 month period and a further 12-month period (4+2+1)."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "All Debt Streams - Primary Collection"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "name": "Cost",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 2520
        },
        "description": "The City of Edinburgh Council (the Council) is seeking to establish a Framework Agreement for the provision of Sheriff Officer Services. This service recovers funds from debt streams including unpaid Council Tax, Business Rates, Housing Benefit Overpayments, Parking Fines and Sundry Debt.\r\n The Provider for Lot 2 shall receive cases from the Council where the collection and recovery efforts of the Lot 1 Provider have been unsuccessful. If a customer\u0027s case has been passed to the Lot 2 Provider and a new debt arises from the same customer, this debt will also be passed to the Lot 2 Provider for consistency and to ensure the case is dealt with in its entirety.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "This Framework Agreement will run for a period of four years with the option to extend for a further 24 month period and a further 12-month period (4+2+1)."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "All Debt Streams - Secondary collection"
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "If extension options are not used then this opportunity is likely to be published in the third quarter of 2029. If extension options are utilised then the third quarter of 2032."
    },
    "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Part IV: Selection criteria \u00e2\u0080\u0093 A: Service Contracts- Professional \u0026 Trade Registers \u00e2\u0080\u0093 Question 4A2 Tenderers must be members of the Society of Messengers-At-Arms and Sheriff Officers (SMASO). Tenderers are required to be registered to the SMASO and adhere to its Code of Conduct.\r\n Part IV: Selection criteria \u00e2\u0080\u0093 A: Service Contracts- Professional \u0026 Trade Registers \u00e2\u0080\u0093 Question 4A2 It is a mandatory requirement that Sheriff Officers and Messengers-At-Arms involved in the delivery of this Framework Agreement are commissioned to operate in Edinburgh.",
          "type": "suitability"
        },
        {
          "description": "This refers to Section B of Part IV of the SPD (Scotland).",
          "minimum": "Part IV: Selection criteria - B: Economic and financial standing \u00e2\u0080\u0093 Question 4B.1 - Tenderers are required to meet the following financial thresholds:\r\n Lot 1 - a minimum \u00e2\u0080\u009cgeneral\u00e2\u0080\u009d annual turnover of GBP 300,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u00e2\u0080\u0099s suitability to proceed in the competition.\r\n Lot 2 - a minimum \u00e2\u0080\u009cgeneral\u00e2\u0080\u009d annual turnover of GBP 200,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u00e2\u0080\u0099s suitability to proceed in the competition.\r\n Part IV: Selection criteria - B: Economic and financial standing \u00e2\u0080\u0093 Question 4B.4 - Tenderers will be required to provide the following information in response to 4B.4:\r\n Current ratio for Current Year: greater than 1.10\r\n Current ratio for Prior Year: greater than 1.10\r\n The formula for calculating a Tenderer\u00e2\u0080\u0099s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer\u00e2\u0080\u0099s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u00e2\u0080\u0099s suitability to proceed in the competition.\r\n Part IV: Selection criteria - B: Economic and financial standing \u00e2\u0080\u0093 Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\r\n - Employers (Compulsory) Liability Insurance - GBP 5 million\r\n - Public Liability Insurance - GBP 5 million\r\n - Professional Indemnity - GBP 5 million\r\n Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.",
          "type": "economic"
        },
        {
          "description": "This refers to section C and D of Part IV of the SPD (Scotland).",
          "minimum": "Part IV: Selection criteria \u00e2\u0080\u0093 A: Service Contracts- Professional \u0026 Trade Registers \u00e2\u0080\u0093 Question 4A2 - It is a mandatory requirement that Messengers-At-Arms and Sheriff Officers are commissioned to operate in Edinburgh.\r\n Part IV: Selection criteria \u00e2\u0080\u0093 A: Service Contracts- Professional \u0026 Trade Registers \u00e2\u0080\u0093 Question 4A2 - Tenderers must be members of the Society of Messengers-at-Arms and Sheriff Officers (SMASO) and are required to be registered and adhere to its Code of Conduct.\r\n Part IV: Selection Criteria \u00e2\u0080\u0093 C: Technical and Professional Ability \u00e2\u0080\u0093 Services \u00e2\u0080\u0093 Question 4C1.2 - It is a mandatory requirement that Provider\u00e2\u0080\u0099s have experience of high-volume local government revenue collection and/or experience in Edinburgh, or a city with a similar demographic composition. Please provide one example of a similar contract that you have delivered. Your response should consider:\r\n - The contracting authority/organisation\r\n - Approximate value of debt collected\r\n - Overview of the contract delivered\r\n Your response must not exceed 500 words.\r\n Part IV: Selection criteria - C: Technical and Professional Ability \u00e2\u0080\u0093 Living Wage \u00e2\u0080\u0093 Question 4C.4 - Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the Framework Agreement, and/or any subsequent call off contract (including any agency or sub-contractor staff directly involved in the delivery of the Framework Agreement, and/or any subsequent call off contract), at least the real Living Wage. Please note that tenderers who fail to answer \u00e2\u0080\u009cYes\u00e2\u0080\u009d to this question will not have their tender considered further or proceed to the Price/Quality ratio calculation.\r\n Part IV: Selection criteria - C: Technical and Professional Ability \u00e2\u0080\u0093 Prompt Payment \u00e2\u0080\u0093 Question 4C.4 - Tenderers are asked to confirm that they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require you to actively monitor payment performance and provide evidence and reports to the contracting authority on a regular basis. If you do not intend to use any sub-contractors, please answer N/A.\r\n Part IV: Selection criteria - C: Environmental Management Measures \u00e2\u0080\u0093 Question 4C.7 - Tenderers will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: a completed copy of \u00e2\u0080\u009cCT1542 Climate Change Plan\u00e2\u0080\u009d attached to this question including planned projects and actions to reduce the bidder\u00e2\u0080\u0099s carbon emissions. This does not need to contain calculated carbon emissions. Where a Tenderer\u00e2\u0080\u0099s response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u00e2\u0080\u0099s suitability to proceed in the competition.\r\n Part IV: Selection criteria \u00e2\u0080\u0093 C: Quality Control \u00e2\u0080\u0093 Question 4C.12 - It is a mandatory requirement that organisations have a code of conduct in place. The code of conduct should include commitments and supporting procedures, including the mechanisms in place to secure compliance and to highlight and address non-compliance. Please attach your organisation\u00e2\u0080\u0099s code of conduct.\r\n Part IV: Selection criteria - D: Quality Assurance Schemes \u0026 Environmental Management \u00e2\u0080\u0093\tQuestion 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health \u0026 Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Tenderers should confirm that this condition has been met within the response to this question. Where a Tenderer does not have a Health \u0026 Safety Policy and is required to do so, the Council may exclude the Tenderer from the competition.",
          "type": "technical"
        },
        {
          "description": "Execution of the service is reserved to a particular profession",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 2.0,
        "periodRationale": "It can take the Provider years to fully recover debt and work through cases. It would significantly affect the success of the debt recovery process if a short-term Framework Agreement was introduced that required changing Providers, the recovery process for client cases in progress would have to be restarted and this process would be lengthy."
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-10-02T12:00:00Z"
    },
    "title": "CT1542 Sheriff Officer Services",
    "value": {
      "amount": 1750000.0,
      "currency": "GBP"
    }
  }
}